Organizer Guide

1. Creating Your First Event

From your dashboard, click Create New Event. Fill in the basics — name, date, venue, description, and a poster image — then set up your ticket types below.

Each ticket type can have its own sale window — for example, an early-bird price that stops selling at a specific date and time, or a door-price tier that only unlocks the day of the show. Leave the sale dates blank if you just want it available the whole time.

2. Managing Attendees

Every event has an Attendees tab in your dashboard showing everyone who's bought a ticket — searchable by name or email, filterable by ticket type or status.

Need to give someone a free ticket — a band member, press, a giveaway winner? Click + Comp Ticket, enter their name and email, and it's issued instantly with a real PDF ticket and QR code, same as a paid purchase.

You can also export the list as a CSV, print a physical door list, or email your whole attendee list at once. The attendee count always reflects genuinely valid tickets — void and refunded tickets are never counted, no matter which filter you have selected.

3. Check-In Staff & the Scanner App

The Door / Check-In tab is where you handle check-in on the night of the show — both for yourself and anyone helping you at the door.

Select a show, then click "📷 Open Scanner" to launch the actual door app — it opens straight to a full alphabetical guest list with a Check In button next to each name, and a Scan tab at the top if you'd rather scan QR codes from tickets directly.

Bringing on door staff? Two options: add a staff account (they need an existing FlikTix login) for standing access any time, or generate a one-off door access code/link for a volunteer who doesn't want an account. Check the "all my current and future shows" box if they'll be helping at every event, not just this one.

Anyone with staff access logs in and goes to My Check-Ins to see every show they can check people into.

4. Co-Hosts

Bringing on a partner, manager, or booking agent? The Co-Hosts tab lets you give someone full view access to your events, attendees, and analytics — without letting them make any changes. They can't comp or void tickets, email attendees, manage check-in staff, or touch your wallet.

Choose the scope when you add someone: All Shows gives them access to every event you run, now and in the future. Or pick one specific event from the dropdown to limit them to just that show — handy for a one-off collaborator who doesn't need to see your whole catalog.

Once added, they'll see a "Viewing As" selector appear in their own sidebar — letting them switch between your dashboard and any others they co-host for, or their own if they're an organizer too.

5. Referral Program

Know another promoter who'd do well on FlikTix? The Referrals tab gives you a unique link to share — when someone signs up through it and their first show actually happens with a real ticket sold, you get a $10 cash bonus, sent straight to your wallet.

Share your link anywhere — text, social, email. Anyone who signs up through it shows up in your Referrals tab with a status: Pending first sale while they're getting set up, then Qualified and Rewarded once their first show actually happens with a valid ticket sold.

6. Getting Paid

Every ticket sale credits your My Wallet page automatically — the full ticket price plus a $1 incentive per ticket sold. FlikTix's service fee is the only thing kept separate.

Before you can withdraw, you'll need to connect a bank account or debit card through Stripe — FlikTix's payment processor. This only takes a few minutes: click Continue Setup on your wallet page and follow Stripe's prompts to verify your identity and add a payout method.

Once connected, withdrawals go out instantly to a supported debit card, or in 1–2 business days as a standard bank transfer.

7. Your Organizer Profile

Your public profile page is where fans discover you — it lists your upcoming shows automatically and can include a bio, photos, and links to your social media.

Edit yours anytime from your dashboard under Edit Profile — upload a cover photo and avatar, write your bio, add social links, and upload photos to your gallery.

Every event page also has a Share button so fans can post directly to Facebook or X, or copy a link — the more your shows get shared, the more tickets you sell.