Organizer Guide

1. Creating Your First Event

From your dashboard, click Create New Event. Fill in the basics — name, date, venue, description, and a poster image — then set up your ticket types below.

Each ticket type can have its own sale window — for example, an early-bird price that stops selling at a specific date and time, or a door-price tier that only unlocks the day of the show. Leave the sale dates blank if you just want it available the whole time.

2. Assigned Seating

Running a theater show, a seated dinner, or anything with reserved spots instead of open-floor GA? Turn on Assigned Seating Event at the top of the Ticket Types tab, and any section below can have specific seat numbers instead of just a quantity.

Every section can look different. Pick from three seat-label formats depending on your venue:

• Row + Seat — e.g. A12. The most common format for theater-style seating.
• Section-Row-Seat — e.g. VIP-B-14. Useful when you have multiple named sections and want the section spelled out on every ticket.
• Numbered only — e.g. Seat 42. For a single block of numbered seats with no meaningful row structure.

Capacity for a seating-enabled section is calculated automatically from your row/seat grid — you don't set it by hand. If a few seats are obstructed-view, comped for the band, or otherwise not for sale, list them under Block/Comp Seats and they'll never appear as available to buyers.

Instead of a quantity stepper, buyers get a live seat map for that section — available seats are open, taken seats are grayed out, and clicking a seat holds it for them for a few minutes while they finish checking out, so two people can't accidentally buy the same seat.

Once purchased, the seat shows up prominently on the buyer's PDF ticket, in your Attendees list, and at check-in — so your door staff can direct people straight to their seat without extra guesswork.

3. Managing Attendees

Every event has an Attendees tab in your dashboard showing everyone who's bought a ticket — searchable by name or email, filterable by ticket type or status.

Need to give someone a free ticket — a band member, press, a giveaway winner? Click + Comp Ticket, enter their name and email, and it's issued instantly with a real PDF ticket and QR code, same as a paid purchase.

You can also export the list as a CSV, print a physical door list, or email your whole attendee list at once. The attendee count always reflects genuinely valid tickets — void and refunded tickets are never counted, no matter which filter you have selected.

4. Check-In Staff & the Scanner App

The Door / Check-In tab is where you handle check-in on the night of the show — both for yourself and anyone helping you at the door.

Select a show, then click "📷 Open Scanner" to launch the actual door app — it opens straight to a full alphabetical guest list with a Check In button next to each name, and a Scan tab at the top if you'd rather scan QR codes from tickets directly.

Bringing on door staff? Two options: add a staff account (they need an existing FlikTix login) for standing access any time, or generate a one-off door access code/link for a volunteer who doesn't want an account. Check the "all my current and future shows" box if they'll be helping at every event, not just this one.

Anyone with staff access logs in and goes to My Check-Ins to see every show they can check people into.

5. Co-Hosts

Bringing on a partner, manager, or booking agent? The Co-Hosts tab lets you give someone full view access to your events, attendees, and analytics — without letting them make any changes. They can't comp or void tickets, email attendees, manage check-in staff, or touch your wallet.

Choose the scope when you add someone: All Shows gives them access to every event you run, now and in the future. Or pick one specific event from the dropdown to limit them to just that show — handy for a one-off collaborator who doesn't need to see your whole catalog.

Once added, they'll see a "Viewing As" selector appear in their own sidebar — letting them switch between your dashboard and any others they co-host for, or their own if they're an organizer too.

6. Referral Program

Know another promoter who'd do well on FlikTix? The Referrals tab gives you a unique link to share — when someone signs up through it and their first show actually happens with a real ticket sold, you get a $10 cash bonus, sent straight to your wallet.

Share your link anywhere — text, social, email. Anyone who signs up through it shows up in your Referrals tab with a status: Pending first sale while they're getting set up, then Qualified and Rewarded once their first show actually happens with a valid ticket sold.

7. Payout Routing & Splits

Running a show at a venue that takes a cut of the door? Co-promoting with someone else? The Payout Routing tab lets you send some or all of a show's money to another FlikTix account automatically — no manual Venmo after the night's over.

Nothing routes anywhere until the account you're linking to approves the request from their own dashboard — so a link can't move money without both sides agreeing to it first.

Once linked, route Ticket Sales and your $1/ticket incentive independently — either as your account-wide default, or overridden for just one show from that event's Extras tab. Two ways to split either stream:

• Percentage — e.g. 40% of sales to the venue, you keep the rest.
• Flat Amount First — e.g. the venue gets the first $400 of sales (added up across the whole event), then everything after that is yours. If the show undersells and never reaches that amount, the venue just gets whatever actually sold — this splits real money that came in, it can't guarantee an amount that was never earned.

8. Getting Paid

Every ticket sale credits your Wallet tab automatically — the full ticket price plus a $1 incentive per ticket sold. FlikTix's service fee is charged to the buyer, never deducted from you.

Pick how that money actually reaches you from the Wallet tab — two options, with different timing:

Stripe requires connecting a bank account or debit card — click Continue Setup on your Wallet tab and follow Stripe's prompts to verify your identity. Once connected, every sale pays out immediately, instantly to a supported debit card or in 1–2 business days as a standard bank transfer.

PayPal just needs your PayPal email — no connection flow required. Money doesn't move per sale, though: it builds up and pays out once, on the date of each show. That's deliberate — PayPal has no way to automatically pull a payout back the way Stripe can, so waiting until the event date means a refund requested beforehand can simply be cancelled before any money moves, rather than needing to be clawed back afterward. The tradeoff is no early cashflow from advance sales if you're on PayPal.

9. Affiliate Program

Anyone with a FlikTix account — not just organizers — can earn money sharing your events. It's automatic: there's nothing you need to turn on, and it never costs you anything.

Anyone can grab their own code from their Wallet tab and append it to any event's URL as ?aff=CODE. When someone buys a ticket through that link, the affiliate earns a percentage of the ticket price, credited automatically to their wallet.

10. Invite Fans

Upload a mailing list and invite people in a specific city to a show, directly from the Invite Fans tab — no separate email tool needed.

Your CSV needs email, name, and city columns — uploading again later updates existing contacts instead of creating duplicates, so your list only grows. Pick a show and a city, and an invite (your event's image, date, and ticket link) is generated automatically — edit the subject and message before sending if you want to add your own voice.

Emails go out gradually rather than all at once — roughly 25 every 15 minutes, shared across the whole platform — to keep deliverability healthy. A large list can take several hours to fully send; check back on the Invite Fans tab to see progress, and every email includes a working unsubscribe link.

11. Your Organizer Profile

Your public profile page is where fans discover you — it lists your upcoming shows automatically and can include a bio, photos, and links to your social media.

Edit yours anytime from your dashboard under Edit Profile — upload a cover photo and avatar, write your bio, add social links, and upload photos to your gallery.

Every event page also has a Share button so fans can post directly to Facebook or X, or copy a link — the more your shows get shared, the more tickets you sell.